Stefan Consulting

Commencement – July 2023

Project Budget – $300K

We provided Council with project and contract management services overseeing the public tender procurement of providers for the installation and management of advertising assets on selected new and existing bus shelters and we are now managing the ‘roll-out’.

Each site is carefully assessed to ensure that all safety & design standards are met, including liaison with key stakeholders as required. Twenty-five (25) of the thirty-nine (39) shelters have been implemented to date, the remaining expected to be installed within this financial year.

We are also managing improvements to Council’s fifty (50) non-advertising shelters under the Contract, for ongoing maintenance & cleansing once upgraded. This will ensure that Council’s entire bus shelter assets are optimised over the 10-year term of the Contract.

Commencement – November 2023

Project Budget – $600K

We have been engaged to assist Council with implementing a new LGA-wide integrated Parking Enterprise Management System (PEMS) including 48 new paid parking meters across 12 sites; implementation of a digital mobile licence plate recognition enforcement system (MLPR); the Strathfield Select Permit Scheme; the implementation of a new computer database system, a website permit portal for permit registrations and the introduction of a new AutoISSUE fines enforcement system.

We established effective project management methodology and expertise to ensure positive project deliverables and process & system changes all within the establishment of an approved governance structure which promoted close collaboration with Council’s key internal stakeholders who participated and worked closely to deliver the project.

This project is being delivered in four (4) stages, with Stage 1 completed and Stage 2 nearing completion.

Commencement – November 2024

Project Budget $75K

Working with Council’s management and staff, Stefan Consulting has been appointed to review indoor and outdoor business practices across the Roads Infrastructure and Parks and Open Spaces areas. The aim of the service review is to identify improvements that deliver increased operational efficiencies, enhance and simplify interactions with both internal and external customers and the overall performance of the business units.

Our vast experience with business reviews has positively impacted and assisted this project to deliver a detailed, professional snapshot of the current situation which will contribute to the development of a detailed report providing suitable recommendations and actions for improvement.

Commencement – September 2023 Completion – November 2024

Project Budget – $8M

Council’s Artarmon local centre streetscape upgrade project was undertaken to help improve pedestrian safety and shopping precinct visual quality.

Stefan Consulting was engaged to provide community liaison, communications, and marketing support to help the project meet its objectives. By educating the community, helping to identify and resolve issues, create and maintain healthy and positive relationships with local businesses, community members and key stakeholders, Stefan Consulting was able to positively contribute to the success of the project.

Our role included stakeholder management, strengthening local business relationships, regular updates, digital content, and supporting no-smoking outdoor dining and other key initiatives.

Commencement – June 2024   Completion – August 2024

Project Budget – $1.5M

Council’s Naremburn local centre streetscape upgrade project was undertaken to help improve pedestrian safety, shopping precinct visual quality by creating a new space for the community to enjoy.  

Stefan Consulting provided community liaison, communications, and marketing support for the 3-month Naremburn streetscape upgrade project ensuring the project met its objectives. We ensured the business community, residents and key stakeholders were educated and informed regularly about the project’s progress, issues were identified and resolved, and positive and solid relationships were built to ensure the project’s success.  This included stakeholder management, strengthening local business relationships, regular updates, and digital content to help promote the project.

Commencement – September 2023 Completion – September 2024

Project Budget – $40K

Stefan Consulting was engaged in September 2023 to undertake the civil and traffic design and associated services for the design of two raised pedestrian (wombat) crossings in Water Street and Cleveland Street, Wahroonga. The designs will include improved road and traffic safety and improvements to the road geometry, kerb & gutter, footpaths and access to properties. It will also include street lighting improvements.

Commencement – February 2023    Completion – June 2024   

Project Budget – $200K

Ku-ring-gai Council engaged Stefan Consulting to assist Council to modernise its building assets, optimise ongoing operational and maintenance costs; identify asset type and function; develop criteria and guidelines; improve strategic decision making & create a modern buildings portfolio.

Working in partnership with Council’s Assets team, Stefan Consulting delivered:

• an innovative and unique customised prioritisation tool, with a more objective approach, to help prioritise building upgrade works using science-based outcomes required to justify decisions made in prioritising works
• concise methodology and criteria to assess Council’s 300+ building assets, identifying funding gaps
• the creation of detailed documentation including a final prioritised list of building upgrade works with estimated costings
• a 10-Year Program of Building Works to inform Council’s Long Term Financial Plan (LTFP), Council’s Delivery Program and the Buildings AMP
• a Final Report with Recommendations to support future Council budget allocations or reallocations towards Buildings, commencing 2024/25
• a Buildings Asset Management Plan (AMP).

The success of this project led to Stefan Consulting presenting at the NSW & ACT IPWEA 2025 State Conference in April 2025 together with Ku-ring-gai Council.

Commencement – August 2023    Completion – June 2024

Project Budget – $100K

Ku-ring-gai Council engaged Stefan Consulting to improve the methodology for the treatment of their stormwater assets.

In partnership with Council’s Asset Management team, we introduced the Optimal Renewal Methodology by undertaking a comprehensive revaluation of all stormwater drainage assets. Using existing and new CCTV data, we developed a pipe relining program providing significant evidence to support the development of a future stormwater assets renewal treatment strategy and componentised model.

As part of this project, Stefan Consulting delivered:

• A Prioritised Pipe Renewal Program
• A detailed valuation report for Drainage Assets
• An updated Drainage Asset Management Plan
• A Prioritisation Tool to prioritise Council’s stormwater drainage portfolio and determine the necessary treatments and associated costs to renew assets to an acceptable level.

Our work which supported the introduction of the Optimal Renewal Methodology significantly helped reduce Council’s depreciation expenses.

Commencement – April 2024 Completion – August 2024

Project Budget – $40K

Stefan Consulting was engaged to conduct a comprehensive peer review of Councils CBD footpath audit.

This included an assessment of several criteria encompassing the current condition, pedestrian safety risks, traffic volume, restoration works and adjacent facilities and led to the development of a customised prioritisation tool and associated methodology.

We physically inspected around three hundred (300) blocks within the Parramatta CBD to capture all required attributes including location, length, width, area, existing pavement, defects, severity and any restoration. This information was documented and the streets assessed were prioritised based on our findings, with a draft Footpath Renewal Projects List prepared incorporating recommendations for footpath corrections and/or upgrades.

This new sophisticated tool and methodology comprises assessment criterion, a scoring system, a data collection template and a spreadsheet that has detailed information beyond the footpath condition. Council can now selectively retrieve information to produce customised reports for any maintenance, restoration, renewal and upgrade program of works.